First, Waldo analyzes your habits: work from home on Mondays, work at the office on Tuesdays, not working on Wednesdays, etc. Then, based on your habits, Waldo will reserve a desk for you – one step ahead!
Of course, you can also always step in. Just ask Waldo desk booking in your Microsoft Teams chat to reserve a desk whenever you need one.
You can use Waldo as a traditional app with the Microsoft Teams tab, or you can ask Waldo directly. For example, you can ask “Who’s at the office tomorrow?” or “Where’s Bob?”.
Waldo analyzes your latest interactions in Microsoft Teams to learn who your closest teammates are. Waldo will always do his best to find a desk near your teammates, in your preferred zone. Of course, you can always change your list of preferred teammates.
When you don’t know where your desk is, simply display the office map. Your desk will be highlighted. You can also use this feature to see where your teammates are. Or you can directly ask Waldo “Where is Sandra?”
Bad luck! the office is full tomorrow. You’re on the waiting list, but don’t worry, Waldo’s magic can help you out. Whenever the parking is full, Waldo will contact occupants who may be open to changing their mind (based on their habits). If somebody cancels their reservation, Waldo will book the parking spot for the first user on the waiting list… which may be you. Good news: this feature also works for desk reservation.
Waldo displays the space occupancy of the office and the parking lot. You can set multiple offices and multiple parking lots if you need. Since Waldo knows the habits of your colleagues, you can view the space occupancy for any day. If you go on vacation for two weeks, you can check the space occupancy when you get back. And then just choose when you want to come to the office.
When the office is full but there are people who would like to come work there, Waldo will send out a message to specific users: those who have the habit of changing their mind about where they want to work at the last minute. This feature is key when your occupancy rate is very high. We call this fluidification. Waldo will also send an alert to the facilities manager on Microsoft Teams. It may be time to expand the office space.
Do you commute by electric car? If yes, Waldo will reserve a parking spot with access to a charging station (if there is one of course … Waldo is not really a magician …) Do you need a double monitor for your desk? Then Waldo will do his best to reserve a desk equipped to your needs.
You need a desk and a parking space for a guest? All good. Just ask Waldo to reserve a desk and a parking space for your guest. The administrator may define a pool of spaces to be left open for guests, last-minute reservations, and parking error management.
For certain reasons, some users may have priority when it comes to getting a spot at the office. With Waldo, you can define these priority users who get to reserve a desk before others.
Your plan was to work from home. But for whatever reason, the plans have changed and now you want to come to the office. However, the office is full. In this scenario, tell Waldo in the Microsoft Teams chat that you need a “last-minute place.” Waldo will do his very best to find a desk and a parking spot for you.
To confirm your reservation, Waldo will ask “Have you arrived at the office?” Just reply “yes” and now you’re checked in. Check-in can also be geolocalized: Waldo will check if you’re at the office and then check you in automatically. If you’re equipped with a badge system at your office, you can replace the Waldo check-in via Microsoft Teams feature with your badge system. Contact the Waldo sales team for more information on how to do this.
Some users may be tempted to reserve a desk or a parking spot every day even if they don’t come to the office. To prevent this type of behavior, Waldo requires users to check in every day to ensure they’re actually at work (check-in can be geolocalized). Also, when users cancel their reservation the day before too often, Waldo will alert the facilities manager. Of course, you can deactivate this feature.
Space occupancy (FREE!)
Specific seats and place.
Mood and satisfaction polls.
Badge system connector.
Teammates recognition (FREE!)
Where are my teammates (FREE!)
Homeworking day limitation.
Office day limitation.
Office 365 single sign-on.
Office 365 management based.
Microsoft Teams deployment.
PowerBI reporting connector.
Automatic user onboarding.