Waldo desk booking optimizes your office occupancy.

Waldo helps you decide where to work at any given time.

One step ahead with desk booking!

Waldo anticipates your next move by reserving a desk for you.

First, Waldo analyzes your habits: work from home on Mondays, work at the office on Tuesdays, not working on Wednesdays, etc. Then, based on your habits, Waldo will reserve a desk for you – one step ahead!
Of course, you can also always step in. Just ask Waldo desk booking in your Microsoft Teams chat to reserve a desk whenever you need one.

Simply ask! or use the app

You can use Waldo as a traditional app with the Microsoft Teams tab, or you can ask Waldo directly. For example, you can ask “Who’s at the office tomorrow?” or “Where’s Bob?”.

desk reservation software microsoft teams
Desk booking microsoft teams

It’s all about teammates! (and desk booking)

Proximity to teammates

Waldo analyzes your latest interactions in Microsoft Teams to learn who your closest teammates are. Waldo will always do his best to find a desk near your teammates, in your preferred zone. Of course, you can always change your list of preferred teammates.

Where are my teammates?

When you don’t know where your desk is, simply display the office map. Your desk will be highlighted. You can also use this feature to see where your teammates are. Or you can directly ask Waldo “Where is Sandra?”

Do you know Waldo manages your parking as well?

Optimize your space with desk booking

Waiting list and “fluidification”

Bad luck! the office is full tomorrow. You’re on the waiting list, but don’t worry, Waldo’s magic can help you out. Whenever the parking is full, Waldo will contact occupants who may be open to changing their mind (based on their habits). If somebody cancels their reservation, Waldo will book the parking spot for the first user on the waiting list… which may be you. Good news: this feature also works for desk reservation.

Display the space occupancy and choose

Waldo displays the space occupancy of the office and the parking lot. You can set multiple offices and multiple parking lots if you need. Since Waldo knows the habits of your colleagues, you can view the space occupancy for any day. If you go on vacation for two weeks, you can check the space occupancy when you get back. And then just choose when you want to come to the office.

Overbooking

When the office is full but there are people who would like to come work there, Waldo will send out a message to specific users: those who have the habit of changing their mind about where they want to work at the last minute. This feature is key when your occupancy rate is very high. We call this fluidification. Waldo will also send an alert to the facilities manager on Microsoft Teams. It may be time to expand the office space.

desk sharing microsoft teams
Parking booking Microsoft Teams

You are all unique

Do you need a double monitor?

Do you commute by electric car? If yes, Waldo will reserve a parking spot with access to a charging station (if there is one of course … Waldo is not really a magician …) Do you need a double monitor for your desk? Then Waldo will do his best to reserve a desk equipped to your needs.

Need a desk for a guest?

You need a desk and a parking space for a guest? All good. Just ask Waldo to reserve a desk and a parking space for your guest. The administrator may define a pool of spaces to be left open for guests, last-minute reservations, and parking error management.

You have priority today!

For certain reasons, some users may have priority when it comes to getting a spot at the office. With Waldo, you can define these priority users who get to reserve a desk before others.

Need a “last-minute place”?

Your plan was to work from home. But for whatever reason, the plans have changed and now you want to come to the office. However, the office is full. In this scenario, tell Waldo in the Microsoft Teams chat that you need a “last-minute place.” Waldo will do his very best to find a desk and a parking spot for you.

Do you know you can start with the free app?

Super-easy check-in

Check-in or use your badge to confirm!

To confirm your reservation, Waldo will ask “Have you arrived at the office?” Just reply “yes” and now you’re checked in. If you’re equipped with a badge system at your office, you can replace the Waldo check-in via Microsoft Teams feature with your badge system. Contact the Waldo sales team for more information on how to do this.

Prevent “safe desk booking” and “no show”

Some users may be tempted to reserve a desk or a parking spot every day even if they don’t come to the office. To prevent this type of behavior, Waldo requires users to check in every day to ensure they’re actually at work. Also, when users cancel their reservation the day before too often, Waldo will alert the facilities manager. Of course, you can deactivate this feature.

Desk booking microsoft teams

Waldo is also a desk booking app. And you can start with the free app.

Predictive reservation.

Desk reservation.

Parking reservation.

Space occupancy (FREE!)

Overbooking management.

Specific seats and place.

Mood and satisfaction polls.

Check-in.

Guest reservation.

Badge system connector.

Bot conversation.

Overbooking alerts.

Map localization.

Teammates recognition (FREE!)

Where are my teammates (FREE!)

Homeworking day limitation.

Office day limitation.

Manager hierarchy.

Office 365 single sign-on.

Office 365 management based.

Microsoft Teams deployment.

Full software.

PowerBI reporting connector.

Automatic user onboarding.